riteMail®v2.5 for Windows
Quick Reference Guide
- What is riteMail for Windows
- riteMail at a Glance
- Interactive Guide to riteMail Features
- Hints for best recognition
riteMail for Windows is a powerful note-taking application with full editing of handwritten notes, handwriting recognition, shape and chart recognition, smart printing, and other advanced features. riteMail allows exporting of notes and their portions to key office applications, viewing handwritten emails and sending handwritten notes to any email address, on any platform.
riteMail for Windows provides the ideal way to process your electronic ink notes and messages, whether they are created within riteMail for Windows on a PC or Tablet PC, or come from another source such as riteMail for Palm handhelds, riteMail for Pocket PC or riteMail Web Edition.
riteMail at a Glance
opening files | selecting ink | copying/pasting ink | recognizing notes | recognizing shapes and charts |
changing ink color/style | smart printing | emailing notes
You can open a riteMail notes file (.itp file) from the Notes File List or a thumbnail when the Notes panel is open. You can also use a File > Open item in the riteMail Menu.
Right click on the "Notes" bar to open a pop-up-menu with Notes Folder Setup and Field Chooser. The Notes Folder Setup allows you to change the default notes folder. The Field Chooser helps you alter display of Notes and Mail folders by adding or deleting fields.
Select a portion of your note by clicking the Selector 
button and either encircling, clicking, or crossingstrokes. To select additional portions (including non-contiguous portions) hold the Shift key. To unselect a portion of the note, hold the Ctrl key while unselecting strokes. The selected portion appears in a "faded" color.
Press Ctrl-C or the Copy button 
to save the selected portion of handwritten note to the Clipboard. You can paste it to the same or a new riteMail note or to a Microsoft Word, Excel or Power Point document. To paste the ink from the Clipboard, Press Ctrl-V or the Paste button in the target application. In the Microsoft Office documents, you can alsoselect "Edit > Paste Special" to choose between pasting the portion of note as a bitmap or as an editable object(enhanced metafile).
Open the Text Pane by clicking the Toggle Text Pane button 
and then push the 
button to convert your handwriting to text using riteScript® handwriting recognition
technology. If no portion of your note is selected, the text of the entire note will be recognized. If a portion of the note is selected, only the selected portion will be recognized.
Recognition is performed by the selected language version of riteScript engine -- choose the desired
language on the Tools->Options->Recognizer tab.
When recognizing handwritten notes, riteMail uses EverNote's ANR (Advanced Notes Recognition) technology to ignore drawings and shapes that do not look like text and to intelligently format the recognized text, preserving line breaks, styles (such as underline), recognizing bulleted lists, etc.
You may select alternative recognition results with a right mouse click on any word in the text pane. When you right click on a word, the pop-down menu shows recognition alternatives and the corresponding handwritten word in your original note appears selected. You can also directly edit text in the text pane.
Copy and Paste the recognized text in any document or save it as a text file using the Save To drop-down menu.
Using Bold, Underline and Clear buttons, you can change the style of selected portions of the recognized text or erase the content of the Text Pane. You can also Copy, Cut and Paste selected portions of text in the Text Pane or select the whole text by right clicking on the selected text and performing the needed action.
You can also recognize selected portion of the handwritten note by right clicking on it and selecting Convert to Text from the pop-up menu. This will put recognized text into the Text Pane.
5. Recognizing shapes and charts
With shapes or charts selected, press the riteShape® button
(or right-click on the
selection and choose "Recognize as shapes") to perfect shapes and charts
on the spot. You can later copy and paste recognized shapes andcharts into office documents as explained above.
Alternatively, you can click the riteShape button at any time and draw shapes or charts that will be instantly perfected. Don't forget to click on the riteShape button again to disable shape recognition when you return to writing and freehand drawing.
Shape recognition in riteMail not only recognizes individual shapes, but also aligns shapes (such as connecting arrows between shapes, concentric circles and rectangles, borders of rows and columns in tables, etc.), allowing to recognize complete charts.
You can resize, drag, and cut-copy-paste selected portions of a note within a notes or between different notes. Youcan also change ink color, line width, or pen styles in selected portion of a note by right-clicking on the selection and choosing Change Color, Change Width, or Change Style or by clicking on the appropriate buttons on the Toolbar.
In riteMail, you can print notes with intelligent pagination, so line breaks follow handwritten text and do not cut off portions of text and drawings. To invoke smart printing, select "File > Print Preview" and drag the intelligent page break up or down as appropriate until the page break line flows around the text, separating adjacent lines without distortions. Pages above and below the page break appear in regular and faded ink to show the result of page separation.
If you do not want to use intelligent pagination, click on the intelligent page break button to toggle it to the straight page separator. This mode could be useful, for example, to cut a big drawing into regular pages if you plan to glue the paper sheets together later.
8. Emailing notes.
To send a message, open the Email Pane by clicking the Send icon 
on the main toolbar or by selecting View > Toolbars > Send from the Menu. Enter the To address and the Subject and press theSend button 
to the right of the Email Pane.The message will be sent via riteMail®service. Before sending your first message, you need to enter your registration data (name and valid email address) into the respective fields of the Tools > Options > User tab.You will receive a free one month of riteMail service, starting at the date of your first handwritten message. Note that desktop recipients of your handwritten messages do not need to download and install any additional software to view and respond to your handwritten messages.
Interactive Guide to riteMail Features
Click on any portion of the following two images to read a description.
riteMail with Notes File List and Email Pane Open
riteMail with Text Pane Open
New - Create a new document. You can now select your desired writing tool and begin writing and/or drawing your message anywhere on the message pane. It's that simple!You can select different writing tools, ink widths, and colors at any time while creating the message.
Open - Open an existing document. Use this feature to open an existing riteMail document.
Save - Save the active document. (Also see the Save button description.)
Save As - Save with a new file name.
Delete - Delete the current document.
Paper Settings - Change paper and grid color and turn horizontal and vertical grid lines on and off, as seen in this dialog box:
Print - Print the current document using "Smart Print" feature with intelligently pagination
Print Preview - Preview the current document, showing the intelligent page breaks and allowing user manipulation of those page breaks
Print Setup - Change the printer and printing options for the current document
File History - Select and open recent files
Exit - Quit this application; prompts to save documents
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Undo - Undo the last action (Also see the Undo button)
Cut - Cut the selection and put it on the clipboard (Also see the Cut button)
Copy - Copy the selection and put it on the clipboard (Also see the Copy button)
Paste - Insert electronic ink copied to the clipboard from the current file or another riteMail file (Also see the Paste button)
Clear - Delete the selection
Recognize as Shapes - Applies shape recognition to selected shapes (see also the riteShape tool). Provides intelligent adjustment, alignment, resizing, correction of cell borders in a freehand table, connection of arrows and adjacent shapes, and fine-tuning of concentric shapes, as illustrated here.
Recognize as Text - Open the Text Pane and convert the selected portion of your note into text
Select All - Select all content of the active document
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Toolbars - Show or hide the Main, Tools, and Send toolbars
Notes - Show or hide the Notes List (see also the Toggle Notes List button)
Mail - Show or hide the eMail list view panel (see also the eMail Items List button)
Text - Show or hide the Text Pane (see also the Toggle Text Pane button)
Status Bar - Show or hide the Status Bar at the bottom of the screen
Refresh - Redraw the Notes and Mail file lists
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User > First Name - Enter user's first name
User > Last Name - Enter user's last name
User > Email Address - Enter email address
Message > Default Paper Color - Select the default background paper color from the color palette
Message > Default Grid > Horizontal - Change the horizontal grid default: Check to view, uncheck to hide horizontal grid, and enter the step of the grid
Message > Default Grid > Vertical - Change the vertical grid default: Check to view, uncheck to hide vertical grid, and enter the step of the grid
Message > Default Grid > Color - Select the default grid color from the color palette
Message > Default Tool > Tool - Select the tool to be active by default: Pencil, Pen, Whiter, Cutter tool, or Selector
Message > Default Tool > Width - Select the default tool width from the pull-down menu (applies to Pencil, Pen or Whiter)
Message > Default Tool > Color - Select the default tool color from the color palette (applies to Pencil or Pen)
Mail > Receive using - This specifies the mail service that will be scanned for the incoming riteMail messages. Click Advanced to set properties for the profile to use, or stay with the default mail profile used by Windows.
Setting default with shared session will use the currently active Outlook message profile.
Send using > User riteMail Service -- specifies if the outgoing riteMail messages should go through riteMail service (it ensures delivery of riteMail messages to people without riteMail client software installed, and allows them to reply to these messages in writing using Java applet in their default browser).
Send Using > Send Using -- You can select the method of sending messages to riteMail service (or directly to your recipient if using of riteMail service was not selected). The default method is HTTP, which provides the fastest way of sending and is more reliable in case you are connecting from behind a firewall. If HTTP does not work for you try specifying SMTP, Custom SMTP, or sending through your default mail client. If you choose 'Custom SMTP', you will be prompted to provide the server address and server logon credentials.
Notes > Default Notes Folder - Folder where saved riteMail notes reside. Click Browse... to change this default
Print Page > Margins > Top, Bottom, Left, Right - Scroll or enter a number to change this default
Print Page > Header > Print message subject - Check to print the subject of the message as a header
Print Page > Header > Text Font - Click to change the header font
Print Page > Footer > Print page number - Check to print the message page number as a footer
Print Page > Printer setup - Click to change the Printer properties, paper size and source, and orientation.
Recognizer > Available Recognizers - Select the language for the recognition engine from the drop-down menu.
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New Window - Opens another instance of riteMail for Windows, displaying a blank message
Active Window - Displays the name of the currently opened note
riteMail Help - Opens this Quick Start Guide
About riteMail WinClient - Displays version number and copyright information
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Toggle Notes PaneDisplays or hides the Notes File List.
Toggle Mail Items PaneDisplays or hides the Mail Items List.
Toggle Text PaneDisplays/hides the Text Pane for handwriting recognition results. Pressing this button toggles between Text Pane and Notes File List.
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UndoClicking the Undo button cancels your last action.
Cut SelectionFirst use Selector to select a portion of your note. Then use the Cut Selection tool to cut the selection and put it on the clipboard.
First use Selector to select a portion of your note. Then use the Copy Selection tool to copy the selection and put it on the clipboard.
Paste Clipboard Contents Once you have used the Selector and either a Cut or a Copy tool to put a selection on the clipboard, this feature inserts (pastes) the clipboard contents into a new note or the same note. The inserted contents appears selected at the top of the note window and you can move the pasted content to a desired location with your mouse or other pointing device or resize it.
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Pencil
This pencil never needs sharpening! This writing tool simulates a round pencil lead.
Pen
This writing tool simulates a "chisel point" pen. Like a real pen, the ink width depends on the direction of pen travel. The pen can add unique calligraphy or other artistic effects.
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Whiter
This tool simulates liquid paper with the background color of the work area (writing pad) and can be used to fix mistakes,
make revisions to received messages, or to create highlights for other text or graphics. You can write or draw over
the "white out" area. Whiter automatically assumes the paper color even if you change that color on the fly.
The previous "liquid paper" strokes are also "repainted" with every suchchange.
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CutterClicking the Cutter button allows you to delete handwriting and drawings by crossing out strokes. You can also delete the bottom portion of the message by drawing the horizontal Cutter line from the left to the right margin of the message. Similarly, you can remove the top portion of the message by drawing the horizontal Cutter line right to left so that it crosses the whole work area.
Before you can use the Cut, Copy, and Paste features in riteMail, you must select portion of the document you want to manipulate with. Click the Selector button and encircle, click, or drag through the portion or portions you want to select.
Once you have selected a portion of your electronic ink, you can drag and resize it; or, right-click to do any of the following:
Cut - Cut the selection and put it on the clipboard (see also the Cut tool)
Copy - Copy the selection and put it on the clipboard (see also the Copy tool)
Paste - Insert electronic ink copied to the clipboard (see also the Paste tool)
Clear - Delete the selection
Change Color - Change the color of ink in the selection (see also the Ink Color tool)
Change Width - Change the width of ink in the selection (see also the Pen Width tool)
Change Style - Change the style ink in the selection (see also the Pencil and the Pen tools)
Recognize as Shapes - Applies shape recognition to selected shapes (see also the riteShape tool). Provides intelligent adjustment, alignment, resizing, correction of cell borders in a freehand table, connection of arrows and adjacent shapes, and fine-tuning of concentric shapes, as illustrated below:
Recognize as Text - Open the Text Pane and convert the selected portion of your note into text
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Pen WidthTo change your ink width, click the button with the desired pen thickness.
Ink ColorTo change ink color, click the palette button and click your desired color.Note that you cannot select colors when the Whiter tool is in use.
Need a perfect circle, square, triangle or other basic shape, or to perfect a complete and align the complete freehand chart? Toggle the riteShape feature on and off by clicking the riteShape button:
When riteShape is enabled, riteMail watches as you draw and automatically smoothes, adjusts and aligns shapes. This feature is great for natural and intuitive charting and drawing. Or, you may first draw a shape or a complete chart with the riteShape feature disabled, and them select the chart and press the riteShape button to perfect the drawing. You may want to disable this feature when using handwriting to avoid possible confusion. See Convert To Shapes feature for details.
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Right click on the Notes bar to open the Notes Pop-up Menu. Use Notes Folder Setup to change default Notes Folder. Use Field Chooser to alter the display of Notes File list by adding and deleting fields (drag unnecessary fields to the Field Chooser window to hide them; drag fields that you want to add to the display from the Field Chooser window to the pane).
Allows you to select the file system folder from which to retrieve all riteMail notes stored in that folder.
Sort by file name, date modified, or file size.
Notes File List or Thumbnail View
Displays the detail list or thumbnail views of riteMail notes files stored in the current folder. To select viewing of thumbnails or details choose the view option from the option picker.
(To hide and unhide this view, use Toggle Notes List button.)
Emails Items List or Thumbnail View
Displays the detail list or thumbnail views of riteMail items present in the selected Outlook folder. To select viewing of thumbnails or details choose the view option from the option picker. To select email folders, press the button on the right side of the pane.
(To hide and unhide this view, use Toggle Mail Items List button.)
Text Pane holds recognized text (see Recognize button) or manually transcribed by the user. Text in this window that was recognized can be corrected by direct edition or by selection of the correct word from a list of alternative recognition results:
This button launches handwriting recognition of the entire note (or a selected portion of the note) and places the result in the Text Pane for correction and reuse. riteMail attempts to ignore drawings and other portions of the note or a selection that is not handwritten text. For best recognition results see Hints for Best Recognition.
Save Text to Clipboard and Save Text
Select the needed option from the pull-down "Save To" menu. "Save Text To Clipboard" automatically selects all text in the Text Pane and copies it to the Clipboard to be pasted into another document for reuse. "Save Text To File" allows you to save recognition results as a regular text file, Unicode text file or Rich Text file.
Use Bold and Underline buttons to alter the style of text in the Text Pane
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In the To field, enter email addresses of the recipients of your handwritten message. Separate multiple addresses by semicolons or commas.
Let your recipient know what your message is about by entering the desired subject in the Subject field.
When sending a new or response message, first-time users will be directed to the registration page. After registering, you will be able to send your riteMail message and will receive access to riteMail service for your future correspondence.
Separator line allows you to open or close additional space inside ink document. You can insert the separator anywhere inside the document by right-clicking the place where you need to open the space and choose 'Split' from the pop-up menu. After the separator is inserted, it will automatically scroll down when you draw or write above it, shifting down the bottom part of the document and allowing you more space for inserting new ink above it. Also, you can drag the separator up or down to open more space or remove the unwanted horizontal space inside your document. Once finished, remove the separator by right-clicking it and choosing 'Hide' from the pop-up menu.
You can scroll through riteMail messages by using the scroll bar on the right side of the pane. The scroll function and message separator combine to make riteMail messages function like infinitely long paper scrolls.
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Hints for Best Recognition
What can be recognized
Cursive and hand-printed text, organized as simple notes, numbered and unordered lists, underlined words, headers. Words written with thicker pen than the rest of the text will be recognized in bold. Diagrams embedded in the text will be skipped by the ANR recognition engine.
Limitations
The riteScript and ANR engines are used for accurate, user-independent recognition of text in printed, cursive and mixed styles and selected languages. For best recognition results, please take into account basic limitations of the handwriting recognition engine (the "recognizer").
1. The recognizer has to decide which words or lines of text belong together. If words are written together too tightly or at an angle/orientation that the recognizer doesn't expect, results may not be accurate.
2. The recognizer used in riteMail is looking for general words in the selected language using a large vocabulary. It will attempt recognizing any word, but you should not expect particularly accurate recognition for special terms (such as drugs or company names), unless you write them neatly, typically in separate letters (hand-printed).
3. It is difficult to distinguish between some types of drawings and handwriting (example: a circle and the letter "O").
4. It is difficult to distinguish correction marks, overwriting or scribbling out words.
5. It is sometimes difficult to distinguish between visually similar symbols without the context (example: a printed "t" make look exactly like a "+").
General Text Recognition Tips
1. Don't write words upside-down, at a steep angle from horizontal or sideways.
2. Leave enough space between words and lines.
3. Avoid writing long strings of punctuation or special characters.
4. Don't write too small.
5.Don't overwrite or correct words or add portions of a word after your wrote subsequent words.
6. Take special care to write neatly when writing proper names, abbreviations, special terms and numbers. Consider printing when writing such words.
7.To recognize a complex overlapped mix of text and drawings, consider using subsequent selections of portions of the text, recognizing each selection separately.
8.Don't expect your signature to be recognized.
Tips for Organizing Notes for Best Recognition
1. Consider organizing notes into a single column rather than multiple columns or groups on a page.
2. If you want to recognize notes that are organized into multiple columns on a page, select each column separately and recognize them independently.
3. Separate text and drawings vertically, or select handwritten text independently before recognizing.
4. If the recognizer does not correctly group words or lines of text together, you may choose to manually select groups of handwritten words and recognize them independently.
Copyright © 2004 EverNote Corp. All rights reserved.
riteMail, riteScript and EverNote are registered trademarks of EverNote, Corp. All other trademarks and trade names are hereby acknowledged as the property of their respective owners.
EverNote Corp.
710 Lakeway Drive, #290
Sunnyvale, CA 94086
U.S.A.
http://www.evernote.com/
http://www.ritemail.net/
riteMail customer support: info@ritemail.net
(Email support in English only)
General inquiries: info@evernote.com